How did the admin fund get into deficit? A deep dive needs to be done to determine what the money was sent on. It’s a large miss for a relatively small complex.
Were there any unexpected payments? Was capital works items charged to the admin fund.
A complex of your size should have total levies (admin and CWF) to be somewhere around $30k to $45k per year
It looks like your strata levies have been inadequate.
The only way the admin fund can go into deficit is to borrow from the CWF. The strata act says that this situation has to be rectified within 3 months. That means either the next quarter levies cover the deficit or a special levy needs to be raised.
Id also ask the person who is doing the treasury function to explain how you got into this situation.