Hello outsider
The starting point for rules about strata committees would be the Strata Schemes management Act 2015. The Act is on the NSW government’s legislation web site. Google it. It’s not hard to read.
From there you should scroll through the headings until you see ‘strata committee’ or do a search for ‘strata committee’. There will be a section explaining what the responsibilities of the strata committee are.
There is another section about the process for conducting strata committee meetings. That’s near the bottom under a heading with the word ‘Schedule’ in it.
I wish strata managers would point you to the Strata Schemes Management Act. Knowledge is power. They probably don’t want us to get too smart.
If you get stuck, let us know.