Actually, there are a variety of approaches when it comes to renovations, and renovation by-laws. Strata law requires that any major renovation be approved as a special resolution (ie, majority for, less than a quarter against) at a general meeting, any minor renovation be approved as a normal resolution at a general meeting (ie, a majority for, and some buildings have delegated this to the strata committee), and any cosmetic renovation does not require approval. The Owners Corporation mainly has sway over a renovation which involves common property; so check out the “Common Property Memorandum” to get a rough idea of what is which. The purpose of a “renovation by-law” is to transfer the maintenance and replacement tasks of any common property affected in the renovation, from the Owners Corporation to the owner of the lot that is doing the renovation. The Owners Corporation can also manage the use of its common property during the renovation and set conditions about working hours, rubbish removal, tradies parking etc, and also require the work to be done properly, by licenced and properly insured tradies, builders etc.
Many buildings have a section in their by-laws that set out the conditions for renovations, which, if your building has done this, will simplify the approval and renovation process, since you will just have to follow that by-law, and so your own renovation by-law can become a paragraph just basically setting out what parts of the common property are being affected in the major/minor renovation, and a summary of the work to be done.
In my building, we have such a by-law on carrying out any renovations, which details the application procedure, how the work is to be carried out, etc. We ask owners to apply to carry out a renovation. They list the work they want to do, and the type of renovation (cosmetic, minor, major) is determined by all parties. If it is for a minor renovation, then the strata committee in our building can approve it (ie, under s.110(6)(b)) but that might not be the case in other buildings.
If the work is a major renovation (or minor that requires approval at a general meeting), then the strata committee reviews it, and if there are no obvious issues, the committee asks for the owner to sign an agreement that they will submit a motion at the next general meeting to carry out the work, and that they will agree and approve a renovation by-law for their work to be registered after that meeting, to take on the maintenance responsibility for the work. They can then sign that agreement (usually 2 pages, listing the work, and confirming the terms of the agreement), and then the strata committee lets the renovation proceed. At the next general meeting there is a motion put to approve (retrospectively) that renovation and register the by-law.
There is a small risk that at the general meeting the owners won’t approve the renovation, but this is very unlikely, because the strata committee is recommending it (and has a voting block). Legally, the renovation between the time it is done, and when the next general meeting is held, is an “unauthorised renovation”, but it is the strata committee’s job to deal with those, and it has already done so, by arranging for the owner to sign an agreement to pursue the general meeting motion and approve a renovation by-law to be registered, at the next opportunity.
An owner wanting a renovation is provided with samples of earlier renovation applications, and they normally prepare the paper work themselves, or with their builders assistance. Without lawyers! Minimum costs, and no nuisance of holding more general meetings. Works smoothly and cheaply. The building benefits from successful renovations, and there is no need to delay them or make them harder to arrange by holding more general meetings that owners don’t care about. However, some strata managers like the extra income that all this kerfuffle involves, so you might need to explain to the strata committee that there is a better way of arranging all this.