From my experience as an observer at meetings, two things come to mind:
(1) The minutes must relate directly to the agenda item. Look at the wording in the agenda. Is there mention of the committee seeking authority to manage this issue? Is there mention of quotes to be obtained and the number of quotes to be obtained? Is there a cost ceiling mentioned? If the minutes diverge from the agenda item, a key question is whether the agenda item (the motion) was amended at the meeting prior to a vote taking place that takes into account the points listed in the minutes; and
(2) Often cunning committees at meetings seek a broad right from the OC to manage a forthcoming issue eg refurbishing common toilets, with the “details” (eg cost, colour scheme, bulding materials etc) to be “sorted out later by the committee”. The committee may seek input from the OC, but often the motion and minutes will not require such consultation.