What was written on the agenda? The agenda item should say something like “that the Owners Corporation resolves by special resolution / ordinary resolution to <insert activity here>”.
The exact wording from the agenda should be copy / pasted into the minutes. At the time of the meeting, you could re-write the motion to say something else. You can only do this if you are not taking pre-votes from members not attending the meeting in person. Everyone has to be voting on the same decision.
I suggest:
- Read the agenda and compare that motion with what is shown in the minutes.
- Find out if anyone voted before the meeting. If yes, the wording of the motion must NOT change.
Meeting procedures are documented in the Strata Schemes Management Act 2015 (NSW). Scroll down to the bottom to “Schedule 1 Meeting procedures of owners corporations”.