#77777
kaindub
Flatchatter

    This topic can be a two edge sword depending on where you sit

    In my experience its not uncommon for records to go missing. The act for many years has said that minutes of meetings are to be kept in a minute book. Most schemes I found have these books. If the meetings were convened correctly and minutes recorded correctly, these will contain ALL th decisions made by the owners and the committee.

    But we all know that a lot of decisions are made informally , years ago by phone or hallway conversations (or letter), these days by email.

    The former were often not captured; not passed on or too voluminous to keep.

    With emails , strata managers and committees use different software and storage means. So at hand over time, its often the case that email systems are incompatible. Additionally if the emails can be transferred, they are not catalogued in any meaningful way

    So the moral of the story is to make all decisions at properly convened meetings, and record them and keep them in a minute repository

    The double edge sword is that in an argument (whether permission was given to use common property) the source of knowledge will be the minutes.

    However if you are the recipient of such a permission, then I would highly recommend keeping your own copy of the correspondence , whether it is a minute record, or just an email.