That’s what our strata manager (NSW) told us. I’m in a building of 6 and everyone is on the Committee. We usually agree to spend money by a quick round-up of views on email. The SM (a professional group that seems to know it’s stuff) has said that we don’t need formal votes to agree to spend money – there may be a limit on that.
I usually keep a copy of those emails and who said what, just in case someone queries it later. But in most cases, an email from the Chair or Secretary seems to be enough for the SM to pay the invoice, even if there has been no formal meeting or resolution.
Given that’s how we operate, I think it would be helpful for a prospective owner to talk to Committee members and find out what projects are currently underway, what might happen next year, what contracts are causing us problems and so on.