While by-laws can be reasonably easy to create in NSW we shouldn’t forget that in other parts of the country it can be quite a task!
In Victoria you need a Special Resolution to create Rules with at least needs 50% of the whole OC actually voting and voting for it (and that’s only for an Interim SR)! None of my OCs in Victoria have ever managed to achieve this.
What we have done re CCTV footage in my Victorian OCs is leave the access permission to the committee or the building manager. So far that seems to work well.
We considered developing guidelines and policies but in reality some of the events where access has been requested are quite hard to predict. A certain amount of flexibility has been needed. A committee decision in my OCs is pretty quick – it can be done by emails.
Our CCTV systems automatically overwrite footage once the hard-drive is full. So any access request must be made fairly promptly.