I would have thought that a by-law should have been written to cover the OC’s authority and responsibility for the OC CCTV. Guide lines would not be sufficient.
The CCTV footage is an OC record. As such it can be viewed by OC members – including committee members and other owners.
In the by-law – Safe guards should be built into the viewing such as: only the Committee and Law enforcement officers should be authorised to access the footage; with justification an Owner can apply to the Committee to access the footage and must view it in the presence of two committee members and the Committee cannot unreasonable deny such a request; signage should be displayed indicating that CCTV is operating in that area; the footage can only be viewed as a result of a ‘by-law breach incident’ or to prevent a future ‘by-law breach incident’; Committee approval must be obtained via a Committee motion before any viewings of the CCTV footage (this can obtained via a Motion Outside of a Committee Meeting if necessary); a minimum of two committee members must be present when the tape is viewed; and, a ledger must be signed and dated by all those who viewed the tape and a reason given as to the need to view the tape.
There are probably other restrictions that could be imposed, but the above suggestions might be a good starting point.
If you are in NSW the following may help:
http://www.smartsafe.org.au/sites/default/files/ReCharge-Legal-Guide-NSW-Surveillance_0.pdf