AJP – I only suggested a written instruction to your Strata Manager (SM) via an Executive Committee (E/C) resolution because you cannot resolve anything in that regard at the upcoming Annual General Meeting (AGM) unless it’s already been placed on the Agenda; and obviously it hasn’t.
So as an alternative, there will be a Motion on the Agenda for your upcoming AGM about accepting the Minutes of the last such Meeting, and even though it’s a bit of a stretch, at least you’re on the subject of Meetings so perhaps try to sneak something into that Resolution about the SM providing a Preliminary Notice for all General Meetings until such time as your Owners Corporation resolves otherwise.
Further to your concerns about the effectiveness of the elected office holders of your E/C, including the bullying Chairman referred to in your other post, there will be yet another compulsory Motion on the Agenda for your AGM about whether or not the O/C wants to limit any items and matters upon which the E/C may make decisions (autonomously).
So why not do a bit of lobbying with those Owners who may feel as you do about the E/C, and either encourage them to attend the Meeting or to grant your their Proxy so that some sensible limitations on amounts of expenditure (e.g. not to exceed $x on any budget item) and/or on certain types of expenditure (e.g on General Repairs) may be imposed upon the E/C AND be mirrored in the delegations contained in the Schedules to your Strata Manager’s Agency Agreement; at least until you and other Owners can better assess your E/C’s performance and effectiveness.