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Note I am in the ACT so things might not be quite the same. Following is what I would expect:
1) The minutes could record simply the motion, that a poll was demanded, and the result.
2) No, everyone (assuming they are financial etc) whether present in person or by the appointment of a proxy is entitled to vote on any motion put. However, the details of the proxy appointment should say whether the person is appointed to vote on any motion that comes up as they see fit, or just on the notified motions or as directed on a form. On at least one occasion I have voted twice one way and once the other way because I was proxy for people directing me to vote in different ways.
3) I would expect that the numbers would be recorded if a poll vote were demanded but I don’t think it would be required in the ACT.
4) Yes, I would expect every motion put to be recorded, even procedural motions and amendments that are lost.