The decision to use electronic voting is a simple resolution.
The question of notice given is complicated by the mailing out of agendas and meeting notices.
Here’s an extract from the excellent Strataman website, on the issue of when agendas for strata committee meetings have to be posted.
Now, I didn’t see any specific reference to ‘time for postage’ in the SSMA 2015 or the SSMR 2016 but as I understand it, it’s based on the Interpretation Act detailed in a circular issued by Australia Post in 2016 stating 6 business days for Standard Delivery.
So this is how you calculate the period where 7 clear days notice is required:
- Date of posting
- 6 business days for delivery
- then 7 days notice
While the date of the Meeting is obviously taken into account, it’s EXCLUDED from this calculation
Thus, in the case of a general meeting (in which there are no special resolutions) requiring 14 days notice to be “given” the notices should have been posted 21 days before. It looks like your meeting on December 5 is invalid, for that reason.