Dudley… a couple of quick (but not short) answers by way of extracts from the (NSW) Strata Schemes Management Act (1996) with my emphases in red.
In answer to your first question, (b) below is compulsory and the audit (d) is optional, depending upon whether or not those in attendance at the AGM see a need for some procedural checking of the financial statements (e.g. for completeness and layout):
34. Notice of an Annual General Meeting must:
(a) be accompanied by a copy of the last financial statements prepared by the owners corporation together with any relevant auditor’s report, and
(b) include a form of motion for adoption of those financial statements, and
(c) include the information referred to in section 98 (2) (d) in relation to each current insurance policy held by the owners corporation, and
(d) include a form of motion to consider the appointment of an auditor and the taking out of insurance of the kind referred to in section 88 (2) if insurance of that kind has not already been taken out, and
(e) include a form of motion for the election of the executive committee, and
(f) include a form of motion to decide the number of members of the executive committee, and
(g) include a form of motion to decide if any matter or type of matter is to be determined only by the owners corporation in general meeting.
and re your second question, you’ll need to get any Motions to the Secretary of your Executive Committee (cc Strata Manager) before the Agenda is finalised:
36 Requisition for Motion to be included on Agenda for General Meeting
(1) Any person entitled to vote at a general meeting of an owners corporation on a motion that does not require a unanimous resolution may, by notice in writing served on the secretary of the executive committee, require inclusion in the agenda of the next general meeting of the owners corporation of a motion set out in the notice and the secretary must comply with the notice.
(2) The secretary must give effect to the requirement of the notice.
(3) Subclause (1) does not require the inclusion of a motion on the agenda of a general meeting for which notices have already been given in accordance with this Schedule but in that case the motion must be included in the agenda of the next general meeting after that.