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Here's a radical thought – there is no such thing as “private” correspondence within a strata plan. As an owner you are entitled to see any correspondence to or from the Executive Committee unless there is a very, very good reason for not doing so.
In other words, if an owner or resident has written to your committee in relation to how any other resident or owner is behaving within the strata, you can ask to inspect the correspondence. If the strata manager says it was a phone call, you are entitled to ask who the phone call was from and what the response was. If the strata manager or executive committee refuses to provide that information or show the content of the correspondence, then I would say you are entitled to say there is no such correspondence and ignore the warnings based on them.
Executive committees can't issue warnings without holding a meeting to ascertain whether or not there is a problem. In your case, the fact that the complaints haven't been minuted in
meetings means they effectively don't exist and I would treat them
accordingly.
Strata managers who have been delegated the powers of the EC have to show the process of complaints and how they responded if they are challenged on these matters in court or at the CTTT.
There are situations where the EC and the strata manager might want to use their discretion such as when one resident is justifiably scared of their neighbours but there are ways round that. But using anonymous complaints as the basis for threats against owners is a form of personal harrassment verging on bullying.