#23605
Jimmy-T
Keymaster

    A strata scheme can set its own rules for the publication of minutes but they still must abide by the Act which says that the minutes of the previous meeting must be attached to the notice of the next meeting unless owners have already received them (see below).

    You should probably inform the EC and the strata manager that the general meeting needs to be delayed so that the minutes of the previous meeting can be attached to the agenda, otherwise you will challenge the validity of the planned meeting.

    While they are reorganising this, you should put a motion to the proposed reorganised meeting that minutes from a general meeting will, in future, be sent out within, say, 14 days of the general meeting having occurred.  This both complies with the Act and means owners don’t have to wait until the next general meeting is called before getting the minutes of the last one.

    This may mean “double dipping” since it would be sensible to re-issue the minutes with the agenda of the next general meeting.  But that’s surely better than everyone waiting a year before finding out what has and hasn’t been agreed.

    33   Notice of general meeting to include copy of previous minutes

    Notice of a general meeting must be accompanied by a copy of the minutes of the latest general meeting if the notice is to an owner who has not previously been given a copy of those minutes or who, before the notice is given, makes a request for a copy of those minutes that has not been complied with.

    The opinions offered in these Forum posts and replies are not intended to be taken as legal advice. Readers with serious issues should consult experienced strata lawyers.