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Can you raise a Motion at the next General Meeting that states “that Committee Meetings of the Owners Corporation are to be held 4 times a year, and are to be held in a manner that allows owners to attend in person as per SSMA 2015 Schedule 2 Clause 13, and that proper Notices and Agendas and Minutes must be provided to all Owners in Compliance with Schedule 2”? Your Explanatory Material might add that Owners are currently being denied their rights to attend a Committee meeting due to the Meetings being held by email. The Committee must act as directed by the OC, unless the OC directive is a breach of the Act.
Has a resolution been passed at a Committee meeting that enables Committee members to vote by email as per Clause 10(1)?
If there is work to be done at your scheme that your current Committee are not properly attending to then perhaps you and the other concerned owners in your scheme can proactively arrange quotes and propose Motions for inclusion at the next General Meeting. See Schedule 1 Clause 4. This will then bypass the Committee, who it appears may be dragging their heels.
Once you have your Motions submitted then a General Meeting can be held at any time if a qualified request has been provided i.e. a request made by one quarter of the aggregate unit entitlements. This could be as few as 11 owners from your total of 44 owners, depending on your unit entitlement aggregate total. You appear to already have 4 of the 11 owners required.
Perhaps you should contact the other owners via their address for service on the Strata Roll and seek support for the holding of an additional General Meeting that is sooner then the AGM, which, as you stated, is 8 months away.
STRATA SCHEMES MANAGEMENT ACT 2015 – SECT 19
Other general meetings
19 OTHER GENERAL MEETINGS
(1) The secretary or a strata committee of an owners corporation may convene a general meeting (that is not an annual general meeting) of the owners corporation at any time.
(2) The secretary of the owners corporation, or another officer if the secretary is absent, must convene a general meeting (that is not an annual general meeting) of the owners corporation as soon as practicable, and not later than 14 days after, receiving a qualified request.
(3) A meeting may be convened on a qualified request even if the first annual general meeting has not been held.
(4) A request is a
“qualified request” for the purposes of this section if it is made by one or more owners of a lot or lots in the strata scheme having a total unit entitlement of at least one-quarter of the aggregate unit entitlements.