#13184
Jimmy-T
Keymaster

    It's a standard item on most EC and AGM agendas to refer to correspondence in (usually brief) summary.  Otherwise the meetings would go on forever.  Most chairs will also advise the committee of the gist of contentious emails – “we've had several complaints about the dog in unit 23 …” kind of thing –  again without necessarily producing the letters or emails.

    In some circumstances they will provide members with copies of the correspondence, so they know exactly what they are dealing with.

    However, as an owner and therefore a member of the Owners corporation, you are entitled to ask to see the contents of mail to and from the executive committee (including quotes and estimates) although this may require a trip to your Strata Manager and payment of a $28 fee.

    But bear in mind that expediency and discretion oil the wheels of voluntary bodies like executive committees and while that can be open to abuse, most often it's just a way of getting through the blizzard of paper that afflicts most organisations these days.

    The opinions offered in these Forum posts and replies are not intended to be taken as legal advice. Readers with serious issues should consult experienced strata lawyers.