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@scotlandx said:
Right – so you have a group of people who don’t want to give email addresses for receipt of notices, and then when notices of meeting are mailed to them, they don’t get them.This is remarkable.
I suggest you toughen up, and if someone says they didn’t get a notice, too bad. And stop running around after them.
I think you have misunderstood me, but when I explain you will only think it more remarkable. The following explains the situation I was working under – there are many things I now know are wrong and can be changed:
Because our SM said we need a by-law allowing electronic delivery of notices at all, we were posting them to all owners to meet the legal requirements (since we don’t have a noticeboard). Then they weren’t arriving on time. So if I followed your advice and “toughened up” and don’t put the effort into informing people myself as well, no one but me would know to come to the meeting.
I know that multiple people weren’t just claiming that they hadn’t received the notices because I also hadn’t received mine. (Our notices are prepared by me but posted by the SM because she won’t share the details of the Strata Roll – which I now know to also be wrong). I was told that the notices actually had to have arrived with enough days notice, so if they hadn’t we had to postpone the meeting.
There is resistance to passing such a by-law because not everyone has an email address. Apart from one person, I don’t think this is a matter of refusing to supply it – those people don’t have computers or use email at all. If the SM would then only used email for notices, as she said would be the case, it would exclude those without it, who are the older owners.
I could “run around” after our owners, using email, door knocking to collect more email addresses myself, or telling people in person, so that I could inform at least some of them of notices on an unofficial basis, if the mailed copy hasn’t arrived. That hopefully ensures that I have a quorum to hold meetings and, preferably, full attendance by the committee (I also have an ulterior motive in trying to increase attendance and interest in meetings by our chronically apathetic owners and committee. Because with such interest we will have more chance of getting a committee at all again next year. And, maybe, I can pass on this role of secretary….).
But doing the running around is the more annoying because of the costs of the wasted postage that is then functionally redundant.
So the situation was certainly remarkable. And infuriating. And apparently, largely unnecessary……
But thanks to this thread I now know I have been labouring under a multitude of misunderstandings and poor pieces of advice. I now have a number of options for improving things, reducing costs and reducing fuss. (and another reminder not to always trust what the SM says).
Thankyou.