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Thank you for your prompt reply JimmyT et al. Being a new building, I don’t think I will be very popular proposing special levies so I want to make sure I do this right. Perhaps others may benefit from my learnings.
1. As the secretary, I would first like to informally brief the SC on issues related to defects we are dealing with as it is brand new news. Also to have informal discussions about roles since we are all very new etc. and also frame what motions to be added for next meeting. Question: am I breaching any legislation if this is not going through a proper SC meeting procedure by having an informal meeting?
2. Then, I will call a formal SC meeting, once I have all the documents from original owners from our strata manager. Perhaps at this point, I can provide some profiles of legal candidates we could engage.
I will then need to add motions to agenda
– to call for a general meeting of owners re: defects and perhaps other issues lot owners have not related to defects
– present quotes or profiles of legal candidates and invite them to speak at GM
3. At the GM, (I guess the legal rep will probably assist with wording also),
at this point should I already have quotes, who is going to do it, price?
If so , I will add resolution to
– approve the seeking of the legal advice or legal services for defects claim to developer /builder QUESTION: do I have to specify costs and whom we are appointing?
– approve the seeking of building inspection defects/rectification report for defects claim against developer /builder
– Should I also add resolution to strike special levy at this point?
I want to make the process as transparent as possible and keep owners informed so we are more likely to gain support if we need to strike special levies.
Sorry that I am drilling down to the detail here but I have not been able to find a single document on the web which gives me the level of detail I need procedurally (in the absence of a knowledgable or helpful strata manager from our end). I have had to do this on my own with of course help from friends here on flat chat =)
I hope my post here and replies I received will help others.
Any assistance in the wording of the motion/resolution would be helpful.
Thanks in advance