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…We have put forward an agenda and motions and the SM has amended it for suitable wording. Now the questions is if the SM send out the amended agenda and motions without our approval, what can we do?…
If I were on the EC, I would very quickly send an email to the managing agent, perhaps CC’d to the agent’s boss, and CC’d to all EC members stating the EC has not yet approved the amended wording and directs the managing agent to not send the meeting notice until the wording has been reviewed and approved by the EC.
Be polite but firm but make it clear (without using this expression) that the tail does not wag the dog. Acknowledge their expertise but also assert that the ultimately responsibility lies with the executive committee and you wish to be certain of what goes out in your name.