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Dear all,
There are at times reasons to address matters informally between committee meetings however there are still statutory requirements contained within the act regarding how an Owners Corporation and also EC make decisions and this all stems back to allowing proper democratic process to occur.
An EC must formalise any decisions they want to make via a committee meeting, giving 72 hours notice, either by placing notice on the notice board (if the by-laws for the scheme require the scheme to have a notice board and the scheme has a notice board), or sending notice to all owners. This is to allow owners (1/3) the opportunity to object to a decision the EC are seeking to make.
It is good to have discussion and a lot of this can occur via email/phone prior to the meeting so that the decisions at the meeting can be simple yes or no decisions on the detailed agenda that is distributed before the meeting, making the meeting efficient, but still allowing healthy debate on any matter required.
If the EC enact a decision without proper process any individual owner could object to this, taking the matter to the CTTT and have the decision and action overturned, which could prove costly to the OC.
Mr S