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Perhaps I should have been clearer – I said the person has to be the duly appointed representative of the estate. The strata manager needs to be satisfied that they are the duly appointed representative. This is usually by grant of probate, unless the estate is under a certain amount (which it would not be here because the property forms part of the estate).
In relation to what you should be involved in, what I am saying is that you are entitled to rely on the strata manager in the absence of information to the contrary. On matters such as the apartment being leased out, if the executor didn’t/doesn’t have the power to deal with the property, that is their problem – it isn’t a breach of the Act.
i suggest if you are concerned just send a note to the strata manager asking them to confirm that they are satisfied that the executor is the duly appointed representative, and if so on what basis.
We had a case a few years ago where a person put in a proxy to vote at an AGM. The proxy was invalid because the relevant property was still in the name of the deceased previous owner, even though probate had been granted. In that case that was the fault of the estate’s lawyer who should have effected the transfer of the property.