excathedra – Your scheme, which contains 35 lots, will have 1 proxy vote. A scheme which contains 40 to 50 Lots will have 2 proxy votes.
If you are unable to conduct ballots for Motions at General Meetings then I suggest that you raise a Motion to obtain support for pre-meeting electronic voting.
An owners corporation can decide by ordinary resolution with a simple majority to allow voters to vote electronically. If this happens, your ‘absentee’ owners can send an electronic vote to the secretary. Electronic voting is very common in other States. This may avoid your proxy dilemmas and also solves the issue of attendance for the purposes of achieving a quorum. An absentee ballot is deemed to be an attendance.
Note that electronic voting cannot be used for the election of committee members.
See the comment to zerotwoalpha.