Stevecro – It is one of the many duties of the Secretary to propose a motion to confirm the previous minutes. If this power has been delegated to the Strata Manager then the SM must propose this motion.

Below is an extract from the Office of Fair Trading:

Powers and duties of the Secretary 

The powers and duties of the Secretary of an owners corporation include:

• preparing and giving minutes of meetings and putting a motion to confirm the previous minutes
• giving notices for the owners corporation and its strata committee
• keeping the strata roll
• giving information to a person for the owners corporation under section 184
• answering correspondence addressed to the owners corporation
• convening meetings of the owners corporation and its strata committee (apart from its first AGM)
• doing all administrative and secretarial duties for the owners corporation and the strata committee

Confirmation of the previous Minutes is the first order of business on the Agenda and is Resolved via a vote. Confirmation of the Minutes is recorded as:

“RESOLVED that the minutes of the Body Corporate Committee Meeting held on XX XX XX be confirmed as a true and correct record of the proceedings of that meeting.”