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Informal meetings have there place. At our large scheme in NSW, we regularly hold such meetings but they are only a talkfest where certain issues are discussed at length (non-budgeted items, complaints between residents etc). A plan on how to deal with the issue at hand is worked out if possible.
NO formal decisions are made – but are left for formal meetings, whether that be SC or EGM. I agree with Winston that ‘decisions’ made at informal meetings are likely not appropriate especially if related to expenditure on non-budgeted items or changes to common property.
In our case, a summary of the background issue and possible solutions is tabled at the relevant meeting, sometimes with a recommendation from the committee. Then the meeting decides.
We are in the midst of a large-scale defect rectification and we get plenty of complaints about costs, but rarely do we get offers from other owners to assist the process. If we do, they often disappear when 500 page documents turn up for their reading and comments/recommendations. If they can stomach it we sometimes invite them to assist the committee.
Winston – It sounds like the SM is doing the right thing by calling EGM and Special Resolutions must be approved accordingly. Have you tried asking the committee if you can participate in their informal meetings?