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Stratademocrat – Your problem might be arising from a lack of clarity with your preferred method of receiving notices. These details are contained within the strata roll. See [s178] of SSMA 2015 which I have included below.
Your address for services of notices on the strata roll can be either a postal address or an email address. Perhaps you should contact your SM and advise them that your address for service of notices is now your email address rather than your postal address and that all notices, including committee meeting notices, are to be emailed to you rather than posted to you. See [s263(3)] of the Act.
Your postal address will still be noted on the roll however your primary contact will be via your email address.
Although you seem to be largely concerned with committee meeting agendas it may be appropriate for your OC to change the way general meetings are held and voting papers are issued by passing a resolution motion about this issue at your next general meeting. The Act allows for:
- voting by means of teleconference, video-conferencing, email or other electronic means while participating in a meeting from a remote location,
- voting by means of email or other electronic means before the meeting at which the matter (not being an election) is to be determined by the corporation or committee (pre-meeting electronic voting).
178 Content of strata roll
(1) Information about lots The following information must be recorded in the strata roll in relation to a particular lot in the strata scheme:
(a) the name of the holder of the estate in fee simple in the lot (in the case of a freehold strata scheme) or the holder of the leasehold estate in the lot (in the case of a leasehold strata scheme),
(b) an address for service of notices,
(c) an Australian postal address, and an email address if the holder has one, if not provided as the address for service,
(d) the name of the holder’s agent (if any) appointed in accordance with this Act and the agent’s address for service of notices,
(e) information provided under a strata interest notice,
(f) information provided under a tenancy notice.