Dudley – as usual I’m picking up on unanswered posts before they drop off the list of “recents”.
It’s interesting that your Strata Manager hasn’t as yet responded to your correspondence. Perhaps that’s because there’s so much new strata development going on (or up actually) that some are of the opinion that they can afford to be non-responsive, even if that results in them loosing a client here and there.
If that’s your Strata Manager’s attitude, real or implied, then maybe you should assist them to loose your Plan’s business by placing a Motion in those terms on the Agenda for your next General Meeting.
You only need a simple majority in favour to achieve that end, so with one no-show, one against, and two in favour, your Motion would pass. As as safety net, check the units of entitlement (UOE) for each of the 4 lots, as if they’re unequal and that apportionment favours your lot and/or that of your like-minded neighbour, then a poll-vote (calculated on UOE instead of a show of hands) may work in your favour.
You need to do some homework in advance though, and as I mentioned before that involves obtaining a copy of your Owners Corporation’s Agency Agreement with the current Strata Manager and (at least) checking its termination provisions and whether or not the Strata Manager has breached any term/s; have you done that yet?
You also need to find a possible replacement Strata Manager; have you done any work on that, and about one who offers your preferred Record-Keeping Agreement and who may be prepared to assist you with the process of removing the incumbent?
I know that all this involves more work for you, but that’s one of the things that less than efficient Strata Manager’s rely upon, that being that nobody will be bothered to put in the effort!