Section 104 of the Strata Schemes Management Act requires that the minutes be kept for at least five years, though I’d personally like to see them kept for the life of the strata scheme for reference purposes. We’ve discussed at some length the issue of modifications to common property in this forum. If an owner is granted permission to make changes to common property, unless a by-law is in existence or created to cover the situation, the responsibility for ongoing repair or maintenance of the altered property becomes that of the owners corporation. Where an owner makes changes without permission, that owner could be ordered to remove the unauthorised changes or if they are accepted then required to apply for a by-law. If changes are made and the OC takes no action, then it may be construed that tacit approval was given. Hope that helps in clarifying the situation for you.