newlsie – it’s too late now, but if the information that your Strata Manager provided about the timeframe within which she mailed or otherwise distributed the Agenda is accurate, then not only was there no requirement to “pull” the AGM, she should have discussed that with your Executive Committee Secretary before doing so.
Obviously the two clauses cited by your Strata Manager are correct as they’re from Schedule 2 of the NSW Strata Schemes Management Act (1996), but again, if the Agenda was distributed as she advised then the requirements of that Act were complied with.
Strata Managers too often forget that they’re service providers to their Owners Corporation (O/C), and despite any delegations granted to them in their Agency Agreement with the O/C as their Client, they must not act unilaterally.
I can’t help wondering about the nature of the late Motions, but in any event the issue could be in future avoided by the SM issuing a Preliminary Notice of Meeting, where the date and venue of the AGM is given and Motions called for, with a firm close-off date for responses in time for the Agenda to be finalised and distributed in compliance with the Act.