I am in accord with JT’s comments. In my experience, owners must get agendas, minutes, and a full set of accounts at least once a year at AGM; also owners I understand must be consulted if a one-time cost proposal overreaches a certain amount which, in my experience, is a limit determined by all the owners in the first place. Fair Trading may also have an opinion on your options. It’s something I would chase up with them, or, irksome as it sounds, be prepared to search the files at random in own interests. Be ‘pro-active’, in other words. Good luck