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Hi Charlie
While I don’t think it’s illegal, it may or may not be the best scenario. Whether that is the case depends on how your scheme runs (and has up to now run). With 16 lots, and 6 on the EC, it’s fairly small so everyone may well know each other.
In the strict sense, the Act states that EC agenda & meeting times must be displayed on the noticeboard in advance. Also, it states that owners may attend an EC meeting; it goes on to say that owners may not address the EC meeting unless invited to do so. It does not say anything about owners voting at an EC meeting: that is reserved for an AGM or EGM.
Following that logic, you would need to put the EC motion to the AGM, but it would likely need a by law that would consider what constitutes quorum, veto rights, proxies etc in a scenario where anyone who shows up can have a voice.
That could be tricky, but on the flip side, most of us would crave a unit complex where the owners and the EC are engaged, friendly and prepared to ‘muck in’ with the goings-on. If you take the option to run the EC meetings strictly to the rules, you may create suspicion amongst the owners who no longer have a voice on issues that affect them. Perhaps a compromise would be to get the agenda to the owners earlier and then ask the owners to submit their thoughts prior to the meeting – they can still attend of course – this would then let the EC decide on balance of votes to expedite the process.