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It is common in Qld, where I live, to have Motions within Minutes.
Well conducted Committee Meetings, and well recorded Minutes, should be mainly comprised of discussions (which are briefly summarized in the Minutes) and resolutions (which are decisions that have been made as a result of these discussions).
What the Committee discusses, and decides, should be a matter of community record – even if the subject is controversial. This is known as the ‘deliberative process’ i.e. how decisions were arrived at.
For clarity the resolutions of the discussions should be in the form of Motions which are then voted on by Committee members. Numbers For and Against should be recorded and Minuted as being Resolved Or Carried if the majority is For the Motion.
If an issue cannot be resolved it should be Minuted that it is to be held over until the next Meeting.
However, regardless of the form that the Committee Minutes are in if a decision has been made by the Committee then it is a Resolution because it is a decision that has been resolved.
The Lot Owners have a legal right under the Act to know what these Resolutions are.
If your Committee is not providing your Lot Owners with an Agenda and the proper Notice of the Meetings, and are not providing the proper Minutes of the Meeting within 7 days after the Meeting then they are in breach of the Act.
See below for an article on how Strata Managers record the Minutes:
https://www.lookupstrata.com.au/body-corporate-meeting-minutes/