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The Act is quite specific in the duties expected of secretaries (see below).
However, there are no penalties for not doing them except that they give owners grounds to either remove or not re-elect them, a decision that must be made by the committee.
So if you were unhappy with the performance of the secretary, you might put a motion to the committee that that the current position of secretary be declared vacant, and a new sercretary elected, on the grounds that they are not fulfilling their role because they are not doing X, Y and Z.
If the committee declines, you might be able to sack the committee or individual members (which requires a special resolution) or seek orders at NCAT under Section 138 (an exercise of, or a failure to exercise, a function conferred or imposed by or under this Act or the by-laws in relation to a strata scheme, or the operation, administration or management of a strata scheme.
In other words, if the secretary’s shortcomings are interfering with the proper running of the scheme – and that means not fulfilling its legal duties rather than not doing enough in your opinion – and the committee refused to do anything about it, then you could seek orders under 138.
If it’s just the way they go about things rather than what they do and don’t do, you could raise a motion at the next AGM whereby the Owners Corp instructs the secretary to do whatever it is you feel is not being done, and instructs the committee to remove or not elect them if they refuse to comply.
22 What are the functions of the secretary of an owners corporation?
The functions of a secretary of an owners corporation include the following:
(a) to prepare and distribute minutes of meetings of the owners corporation and submit a motion for confirmation of the minutes of any meeting of the owners corporation at the next such meeting,
(b) to give on behalf of the owners corporation and of the executive committee the notices required to be given under this Act,
(c) to maintain the strata roll,
(d) to enable the inspection of documents on behalf of the owners corporation in accordance with section 108,
(e) to answer communications addressed to the owners corporation,
(f) to convene meetings of the executive committee and (apart from its first annual general meeting) of the owners corporation,
(g) to attend to matters of an administrative or secretarial nature in connection with the exercise, by the owners corporation or the executive committee, of its functions.