BondiLocal – The following document may help you.
The Committee can make resolutions ‘in writing’ outside of holding a formal committee meeting however they must abide by the correct legal protocols under the Strata Schemes Management Act for this type of meeting which include:
- providing the owners with the correct Notice of the ‘in writing’ Meetings (i.e. at least 3 days),
- providing the owners with an Agenda including Motions that will decided at the Meeting,
- and providing the owners with the Minutes of Meeting within 7 days of holding the ‘in writing’ Meeting, including all of the decisions made.
‘In writing’ meetings, although permitted, are generally not preferred as a substitute to replace all Committee Meetings. ‘In writing’ Meetings are generally used in ’emergencies’. This is because transparency of decision making is of paramount concern in the Legislation.
You can also raise a Motion at the next General Meeting that requires there to be a minimum of 3 ‘formal’ Committee Meetings per year. You could define a ‘formal’ Committee Meeting as that which is not an ‘in writing’ Meetings. This allows owners to attend the ‘formal’ Committee Meetings – which they obviously cannot do if the Meeting is held ‘in writing’.
If the Owners Corporation votes to support your Motion then the Committee will not be permitted to hold all of their meetings ‘in writing’ and you should therefore achieve a better transparency at your scheme.
However, you will probably have missed out on your opportunity to submit this Motion for the upcoming General Meeting. It appears that your General Meeting Agenda has already been sent to the owners and your General Meeting is next week.