Anna – In my experience, in order to avoid protracted discussions at the Meeting and people claiming afterwards that they didn’t understand the implications of the Motion (and therefore didn’t attend the Meeting), it’s better for those to be as descriptive as possible both in terms of the voting requirements and what’s proposed. I’d suggest something like:
THAT in order to enhance its Common Property the Owners Corporation Specially Resolves to erect (height / style e.g. child-proof / colourbond / aluminium) gated fencing at either end of and to improve the landscaping at the grassed area located (describe) for an amount not exceeding $ (amount) with the use of the area being consistent with the existing By-Laws.
Good luck; it’s good to see Proprietors taking an active interest in the amenity of their Plans.