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All lot owners in a strata scheme are automatically part of the owners corporation.
Here are some extracts from the Office of Fair Trading that will answer your questions:
“The owners corporation has a range of other responsibilities under the Act and other laws. These responsibilities can also be delegated to a strata managing agent, including allowing an owner or a person with the owner’s consent to inspect the records of the strata scheme.”
If the records are kept by a strata management company then you would need to apply to them. If not then you would need to apply to the Owner’s Corporation.
“An owner or mortgagee (or their authorised person) can make a written request to the owners corporation to inspect the records. The request must be accompanied by the prescribed fee (currently $31 for the first hour of work).
The inspection is to take place as agreed by both parties. If no agreement can be reached within 3 days after the owners corporation receives the application, the owners corporation may stipulate the time and date by giving written notice. The inspection date cannot be later than 10 days from the date the owners corporation receives the notification.
Documents can be inspected in person or through electronic access to the documents or any other means agreed. A person may make copies of documents but must not, without the consent of the owners corporation, remove the document from the custody of the owners corporation.”
You should not be prevented from inspecting the records by either the management company or the executive committee. It is your right as an owner to inspect the records. These records are owned by all owners.