AGM Agenda sequence.

My Strata’s AGM (NSW) is being prepared and will be sent out tomorrow I understand.

Some months ago I sent two motions to have SC approvals (2016) rescinded by the OC at the next AGM, which involved the current Strata Secretary’s Lot, one being for a balcony screen erected, which was contrary to the By-laws.  (The screen was later taken down, however the Strata Manager did not appear to be proactive in its removal, simply stating that the Secretary had approval from the [then] EC).  At that time the Lot owner was then the Treasurer, now the Secretary.  (It could be seen from the street and was inconsistent with the building appearance generally).

The SC has not held any “Official meetings” since Oct 2016, when the previous Secretary resigned. (Thus no Agenda / Minutes for Lot owners to be aware of matters dealt with since then). This was raised at an EGM (July 2017), with the Strata Manager advising that informal meetings for decisions were easier & preferred, and she would provide guidance.   Some Lot Owners were not comfortable with this approach.

An EGM was called in July 2017 to consider the change ALL the Balcony balustrades for the building, with the SC secretary arranging 1 quote. (No official SC Meeting to consider the matter / get quotes / identify the balcony problem was held).

That EG Meeting rejected the proposal to replace the balustrades however agreed to seek a “Report” on the condition of the balustrades to identify what exactly the problems were. 

Subsequently the “Report” (which was sent to all Lot owners) noted: “The purpose of the inspection was to identify any areas of the slabs for repairs prior to balustrade replacement”.   (The Balustrades sit on the Slabs)

It seemed to me that the decision to replace the Balustrades was going to happen regardless, based on that reference in the report.  The report duly recommended “Replace balustrades with a selected proprietary balustrade system” even though there was no specific reason why it should be replaced.  It did detail “very slight to slight cracking in top surface of the balcony slab”, for each Lot.

I sent a motion to the Strata Manager which requested a member of the Current Strata Committee (preferably the Secretary) to provide the meeting a verbal summary of the matters dealt with over the past year (hoping to be able to elicit what exactly the SC had done over the year) and requested the motion be placed immediately prior to the election of a New Strata Committee, which is normally Motion 2 after Confirmation of the EGM Minutes.  

A second reason for this was also to allow Lot Owners attending to try and get involved and to get matters dealt with properly.

The Strata Manager declined my motion be listed prior to the SC re-election, meaning we could get the same SC re-installed, without Lot owners being aware of events and evaluating their suitability.

Question:  Is there a set agenda format, that sets out the sequence of matters to be considered.    — I think not and smell a stich-up.  

Any other comments would be welcome.