AGM agenda

What you’ve been receiving is a “Preliminary Notice” of a General Meeting, and whilst I always issue those as is provides Owners with both a reminder that a General Meeting is on the horizon and an “invitation” for additional Agenda items to be submitted, it’s not a requirement of the Strata Schemes Management Act in NSW – and mores the pity!

On the basis of your other post concerning a Motion to elect an Executive Committee, it appears that your current Strata Manager (SM) is doing things strictly by the book, so your solution is to (at least) elect a Committee, to elect the Office Bearers, to formally vote to require your SM to provide “Preliminary Notices” in advance of all future General Meetings, and for the newly elected Secretary to provide a written instruction in that regard to the SM just before your O/C delegates that and other functions to them in their Agency Agreement.

AJP – I only suggested a written instruction to your Strata Manager (SM) via an Executive Committee (E/C) resolution because you cannot resolve anything in that regard at the upcoming Annual General Meeting (AGM) unless it’s already been placed on the Agenda; and obviously it hasn’t.

So as an alternative, there will be a Motion on the Agenda for your upcoming AGM about accepting the Minutes of the last such Meeting, and even though it’s a bit of a stretch, at least you’re on the subject of Meetings so perhaps try to sneak something into that Resolution about the SM providing a Preliminary Notice for all General Meetings until such time as your Owners Corporation resolves otherwise.

Further to your concerns about the effectiveness of the elected office holders of your E/C, including the bullying Chairman referred to in your other post, there will be yet another compulsory Motion on the Agenda for your AGM about whether or not the O/C wants to limit any items and matters upon which the E/C may make decisions (autonomously).

So why not do a bit of lobbying with those Owners who may feel as you do about the E/C, and either encourage them to attend the Meeting or to grant your their Proxy so that some sensible limitations on amounts of expenditure (e.g. not to exceed $x on any budget item) and/or on certain types of expenditure (e.g on General Repairs) may be imposed upon the E/C AND be mirrored in the delegations contained in the Schedules to your Strata Manager’s Agency Agreement; at least until you and other Owners can better assess your E/C’s performance and effectiveness.