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Topic
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On the agenda for our upcoming AGM there is one motion that says ‘the Owners Corporation discuss the status’ of a matter. Another motion says ‘the Owners Corporation review the quotation submitted’ for a project.
I don’t believe that a vote can be taken for any money to be spent or work be undertaken given no wording suggests a vote is required or a resolution needs to be reached. Also, though some quotes are attached, information is otherwise scant. Am I right can you tell me please, Gurus?
Still another motion says ‘the Owners corporation review and accept the $3,000 submitted to supply…’ With no quote or details which will be ‘tabled and discussed’ at the meeting. Seems wrong to me too. Is it?
Should our Strata Manager be advising those submitting these motions to make them clearer so progress can be made?
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Yes you are right.
If you do a notice of meeting “properly” you designate each item according to what they are, so for example:
Item X – for discussion
Item Y – for approval
Item Z – for information
That way it is quite clear for the records (or it should be) what was actually approved, as distinct from discussed/reviewed etc.
Note that you can’t put an item up for discussion and then at the meeting change it to a resolution.
In the case of an item that needs to be approved, such as a proposal for expenditure of some sort, the resolution has to be worded appropriately. In the first two examples you give whatever the items are they can’t be approved, because of the wording. As you say that is pretty pointless because you are back to square one.
In the case of the $3000 item, that isn’t properly worded either. It should be drafted something like this:
The Owners Corporation approve the quote for $3000 attached as Annexure A to the Notice of Meeting to supply X, and authorise the strata manager to progress [whatever it is].
And yes if there is no quote or information provided, in the strictest sense I don’t see how it can be approved, and I wouldn’t. How can it be reviewed if it isn’t attached, and how can an absentee owner give their voting intentions if they don’t have the information?
You’re welcome!
You know some of us have moderation access, so that is how I replied.
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