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I am a new BC committee member and am looking for a building maintenance software solution. Ideally it would be cloud based.
The base functionality would be:
1) Maintenance scheduling – including preventative maintenance
2) Document management including scanned instruction manuals.
3) CRM – list of contractors and past work and cost done
4) Contract tracking – a place to store past and existing contracts.
5) Notification of upcoming jobs with costs for budgeting.
I envision that this would track over time our lifts, fire equipment, heaters, a/c, pumps etc etc. We have nothing in place at present and I believe that it is a big liability for our building.
Thanks in advance for your help.
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What you describe would be part of a more comprehensive strata self-management software, since many of these issues are related to decisions of the committee and owners corporations, not to mention budgets and actual finances.
First of all, our sponsor Stratares has a graded self-management service through which you can have as much or as little strata manager involvement as you want (and are prepared to pay for).
Another that springs to mind is Strata Management Systems, software built for self-managed schemes by building industry professionals. I was a consultant on the project in its early stages and, as I recall, it provides every aspect of the nuts and bolts of strata self-management in incredible detail, right down to how much one owner’s unpaid levies is costing everyone else.
I haven’t heard from them for a while but they were definitely on the right track.
Another offering is OurBodyCorp, another online service for self-management but with access to professional strata managers if you need one.
One of the industry leaders in self-managed software is Mystrata which offers an online portal for both strata professionals and self-managed schemes.
Housenet is a free (initially) web-based community hub that has been adapted for strata but probably doesn’t have the off-the-peg functionality of the above software. As you can tell from its name, it was not initially designed for strata schemes.
Finally, it’s well worth taking a look at this page from our old friends at Strataman (O’Connors Real Estate) which explains the challenges of self-management but then, if you haven’t been sufficiently discouraged, provides a software kit to allow you to do it.
The opinions offered in these Forum posts and replies are not intended to be taken as legal advice. Readers with serious issues should consult experienced strata lawyers.
Hi Donjoz and Jimmy,
we are currently developping the kind of solution you are looking for. We will have it ready for beta-testing in a few weeks.
Feel free to have a look and let me know if you have any questions.
Cheers, Paul
stratabox.com.au
Hi Donjoz,
Our building is also currently looking at using software for this purpose.
Options we have looked at are buildinglink.com.au, mybos.com.au, buildingmanager.com.au and cybercommunity.com.au
The first and second of these have been highly recommended to us by existing users of the software.
We use a professional Strata Manager who uses a web based software package that we have access to, but it does not do the items you have stated above except the storage of documents. We are planning for the OC to directly pay for the software and then have our Building Manager / Strata Manager / EC / owners / residents use it, so that way the OC keeps control rather than being beholden to our Strata Manager for ongoing access.
Hope this helps.
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