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The following is from the current NSW Strata Act; does this mean that an e-mailed proxy with the name of an owner (which no one has ever had any contact with) may be considered valid? Come to think of it there seems little to prevent unscrupulous actors from making a false proxy using the name of Owners’ known to be consistently un-involved.
“22 Electronic transmission of documents
(1) Documents relating to a meeting of the owners corporation (such as proxies ) may be transmitted to the secretary of the owners corporation by facsimile.
(2) In this clause,
“facsimile” includes any electronic communication device that transmits information in a form from which written material is capable of being reproduced with or without the aid of any other device or article”.
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For some reason I can’t moderate the post (below) without replying; so “reply” and now it’s over to everyone else!
There is nothing to stop someone forging a paper form given in person, the same concerns apply.
We have received emailed proxy forms from owners – if there is no reason to query their validity that is fine, but if for example it came from an unknown/strange/odd email address, or there was some other reason to question its validity, then you might make further enquiries. But as I said, someone could rock up to the meeting with a paper form that had been forged just as easily.
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