Defect claims – insurance offers

The notice for the last EC meeting included an item “to discuss the offer made by the Home Warranty Insurer and determine a course of action”. The minutes then showed a resolution “That the offer from the home warranty insurer be accepted. A motion to discuss the outcome of the claim be placed on the agenda of the AGM”

This was apparently placed on the schemes noticeboard. (I was a non resident owner)

The notice for the subsequent AGM included a motion ” that the owners corporation receive an update on the home warranty insurance claim”. There was no supporting documentation and I did not attend this meeting. I expected to receive the update on this very important financial matter later in writing as part of the minutes.

The AGM minutes then show a resolution ” that the owners corporation accept the offer from the insurer”.

Being a non resident owner the first I knew of the acceptance of the offer was months later when the AGM minutes were mailed out.

1. Does it disadvantage non-resident owners?
2. What does your SP do to improve communication with lot owners?
3. Can an EC accept an insurance offer for the SPs defect claim?
4. Can a motion to receive an update morph into  something as important as accepting a defect insurance offer?

And yes I will be attending every ECM, AGM and EGM in future!