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This is a real case of how one man controls an Owners Corporation.
1. In our strata schema, the Chairman of the EC controls the rusted-on proxies which gives her a majority at the AGM.
2. She uses the proxies to make sure that only her friends are in the committee. If any one in the EC disagrees with her, she uses the proxies to vote them off the EC at the next AGM.
3. Every year she uses her proxies to pass a resolution giving the EC full powers to make the decisions.
4. With the control of the EC, she does what she wants with respect to our building.
5. Attempt to break this one person’s control of the Owners Corporation has failed. The following was tried.
a. A concerned owner thought that she should write to all the owners. She requested the EC and the strata managers to give her a list of all owners and their addresses and she was not given this on the grounds of privacy.
b. Her request to the EC and the strata managers to send her letter to all the owners was refused as well.
6. The above is a long standing problem. We donot know how to solve it.
7. Now the person has embarked on a major (multi-million dollar) building maintenance and upgrade project. Very little information has been given to the owners (other than a bare minimum for the AGM) and with the rusted-on proxies the person has them approved by the AGM.
Two noteworthy issues in connection with this are
a. During this period, the EC never had what it called a “formal” meeting but had lots of “informal” meetings. This meant that concerned owners could neither attend EC meetings nor could get minutes of the EC as there were none produced. This has resulted in the Chairman’s favoured builder to get the construction contract. The procedure used seemed to have broken all the rules of good project management. It is not even clear whether the fulll extent of the building project is needed.
b. During the construction phase, EC has recommended a huge payment to the chairman of the EC to be a contact-point between the residents and the builder. Given that some owners would have been happy to do this for nothing, it seems a huge conflict of interest for the Chairman of the EC (who in fact controls the EC) to get the EC to give her a huge amount of money like this. The AGM, where the Chairman has lots of indirect rusted-on proxies, has approved this.
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