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An update on my situation:
I chose to write to each member of the EC and assume they were owner-occupiers and post the letters in their letterboxes this week. The letter noted there were two previous letters sent to the secretary and set out all the items I wanted approved and the reasons why an EGM were not necessary.
One letter was returned to sender yesterday – either that owner is an investor or has sold up since the AGM and left. Last night one of the EC members phoned me and wanted to know if I’d already been contacted – no. We had a 40 minute conversation – the letters were received and the first to get it had emailed the remainder of the EC.
It turns out the secretary’s box key is lost and has been lost for quite some time, so they had never received my two previous letters (and were speculating what was in them). They have had three of the five respond to the emails so I was told there was no problem with any of my requests except the storage area – they want to look into the fire regulations first (fair enough). This EC member had reported a prowler back in April, and had guessed that was behind my urgency (it’s in one of the locked up letters) so I was further encouraged that if the prowler returned, the police should be called.
Shortly after I went to bed last night, the prowler returned – knocking over the cat balls on a trip string taped and one end to the wall and tied to the watering can and triggered the solar powered sensor light I had installed – noisy and effective. By the time I got to the light switch for the main light on the terrace, they’d gone, but I phoned the police anyway. Two patrol cars attended but they didn’t find anyone and I made a report.
This morning I went and saw the secretary, who is most apologetic. I gave her copies of the first two letters. Other members of the EC had been skeptical there was a prowler at all – they are unlikely to be after late last night and what I reported this morning!
I have verbal approval for all but the storage area work and have been encouraged to get the gate and screens done right away. I’ve sent info to the secretary on getting a new lock for the mailbox for under $20 and to drill out the lock they can’t find the key for and replace it!