The issue here seems to be the Secretary. In an ideal world, the Secretary drafts the minutes and they are then sent to the members of the EC for review – it is at that point that the members should say if they think the minutes are wrong or need adjustment etc. Then the first item of business at the next meeting is that the EC resolves to approve the minutes as a true and accurate record of the previous meeting. Again, if they aren’t accurate, the members can still request that they be changed. It is only upon approval that the minutes should be signed by the Chair.
Obviously that is the ideal and may not strictly occur in practice, but if the EC has a Secretary who is drafting the minutes to suit themselves, then the problem is both with the Secretary and the EC not controlling the Secretary.
It’s not clear if Felix is a member of the EC – Felix are you? Or are you just a concerned observer?