@jeff.f said:
This might seem like a silly question, but how does this practically work?
What works for us is a monthly maintenance sub committee meeting which is attended by the BM & a few EC members. This committee goes through the work log & invoices for the month & progress of budgeted projects (e.g. replacing common area carpeting/new external paintworks). At the monthly ECM, the minutes of the maintenance committee are read through & discussed briefly & any invoices approved.
Our BM is on site & also attends EC meetings. Large budgeted maintenance projects are discussed at AGM/ECMs. We’re a large SP though.