So, after much discussion, which need not be recorded, our EC would send a copy of the EC meeting minutes to the managing agent to be recorded in the official records, including the resolution that approved the small deck, generally including the plan or sufficient description to not be confused with a massive terrace.
Ditto for the complaint against an owner: If it is serious enough, the EC would resolve to send the final version of a letter (after much discussion about what to say and early drafts which don’t need recording) and that resolution and letter would be what is sent to the managing agent, or the managing agent is asked to send the letter.
It doesn’t matter who said what in the process of coming to a decision. It is the final decision, recorded in the minutes, that matters. I still can’t see any need for a record of the chatter that precedes the decision.