It’s ironic, isn’t it, that someone who claims not to know strata law can always find a loophole to their advantage.
But it’s true, the law requires that every item that requires a special resolution vote must say so on the agenda.
Also, every special resolution vote must be conducted as a poll vote, so be careful you don’t trip up over that one too.
It strikes me that you might get together with other apartment owners corporations in your town and share the cost of a decent strata manager from the city who could keep you all on track with these things by phone and email and maybe visit once every three months.