does the committee have to be unanimous or in majority when deciding outside a meeting?
The Committee needs to have formal vote and have it recorded in the Minutes. The Committee would be wise to circularise owners to explain the issues and proposed solutions. I am guessing that the Chair is not the only one to see a problem.
Plants? Glue?
A certain Swedish multinational homewares concern sells ‘plants’ made of plastic. We own two – they’re very convincing and don’t need watering. Fill the planters with concrete, stick in the ‘plants’ and add a few handfuls of pinebark to cover the concrete. Now there’s no need to glue them down – you’ll need a forklift to move them.