Reply To: Incomplete AGM agenda sent to owners (again)

Hi Jimmy,

My comments are in CAPITAL LETTERS in reply to your posting:
8 Matters that must be included in notice of general meetings

(1) The following matters must be included in, or accompany, the notice given of all general meetings:

(f) a statement that an unfinancial owner, mortgagee or covenant chargee cannot vote at a meeting on a motion (other than a motion requiring a unanimous resolution) unless payment has been made before the meeting of all contributions levied on the owner, and any other amounts recoverable from the owner, in relation to the lot,

THIS CLAUSE IS INCLUDED IN THE AGENDA, BUT NO MENTION IS MADE IF ANYONE IS UNFINANCIAL

9 Additional matters to be included in notice of AGM
The following matters must also be included in, or accompany, the notice given of annual general meetings:

(a) a copy of the last statements of key financial information for the administrative fund, the capital works fund and any other fund prepared by the owners corporation and any relevant auditor’s report,

WHO DEFINES “KEY”. FOR ME THE CASH RCPTS JOURNAL IS “KEY”, BUT MAYBE NOT TO OTHERS. THE ACCOUNTS SENT TO OWNERS LIST ACTUAL EXPENSES BUT LIST ONLY LEVIES DUE, NOT RCVD. YOU WOULD AGREE THAT WHAT IS “DUE” IS IMMATERIAL. WHAT HAS BEEN PAID BY OWNERS OR “RCVD” BY THE STRATA IS IMPORTANT.

and

(h) a form of motion to decide how to deal with any overdue contributions payable to the owners corporation, THIS IS MENTIONED

10 Financial statements to be provided on request

(1) The owners corporation must, at the request of an owner or a mortgagee or covenant chargee of a lot, give to the owner, mortgagee or covenant chargee a copy of the last financial statements prepared for the administrative fund, the capital works fund and any other fund of the owners corporation by the owners corporation at least 2 days before the meeting at which the statements are to be presented.

DOES THIS INCLUDE ALL STATEMENTS? I ASK BECAUSE IT WAS MADE CLEAR THAT SC MEMBERS RCV MORE DETAILED FINANCIAL REPORTS, AND ON A REGULAR BASIS, THAN THE RIFF RAFF LIKE ME WHO IS NOT ON THE SC. CAN I ASK FOR SAY THE CASH RCPTS JOURNAL AND THE LOT BALANCE JOURNAL (WHICH SHOULD HAVE ALL LOT OWNERS LISTED WITH THEIR PMT HISTORIES)?

(2) This Schedule does not prevent the owners corporation from determining that a copy of the last financial statements prepared for the administrative fund, the capital works fund or other fund is to be included in, or to accompany, the notice of an annual general meeting.

But apart from all that, as a contributing member of the Owners Corporation, you are entitled to see any correspondence or documentation that affects you, directly or indirectly.

PREVIOUSLY I RCVD ACCESS TO THE BOOKS AT A COST OF SOME $55

Even legal decisions invoving the strata scheme  that have been “sealed” from public view have to be made available to lot owners because they are party to the legal action and aren’t merely members of the public.